Businesses are relying more and more on extending staff beyond the conventional office setting in order to reduce cost in terms of office resources, utilities, and amenities. At the same time, businesses rely on remote professionals to extend the reach of their offerings, remove obstacles based on distance, build healthier and more personalised business relationships, and bring more customised services to their clients.
While on the road or working in home offices, workers are separated from many office resources, limiting productivity, creating redundancy, and impacting responsiveness to internal and external customers. Mobile technology allows business professionals to interface more seamlessly with business processes fundamentally tied to existing office automation.
Fujitsu’s ScanSnap S300 (£210/$249) is a mobile scanning solution which packs a raft of practical features into such a compact device, making it a great tool for the road warrior or home office worker looking to digitise important A4 documents. It’s actually the world’s smallest colour duplex automatic document feeder (ADF) scanner, enabling anytime, anywhere colour scanning for mobile professionals.
With a compact footprint measuring a mere 284×95x75mm and weighing less than 1.4kg, the sheetfed ScanSnap S300 scanner is small enough to fit in a briefcase or laptop bag, making it a great solution for frequent travellers. And with a good range of features and respectable scan quality, it’s equally well suited to sitting comfortably beside you in your office/home office when not on the go.
The first thing that hits you about the ScanSnap S300 is how good it looks and how well it’s built. The silver-and-black livery is guaranteed to impress potential customers, and the flip-open paper tray should survive years of relatively heavy use. The scanner as a whole feels like it has been designed for living out of a briefcase, with no flimsy attachments or other parts you have to be careful about handling. Having said that, we would have liked the paper tray be secured once closed, as it does have a tendency to flip open.
The ScanSnap S300 is particularly well suited to users who work with forms because it offers ‘one-touch’ conversion of paper documents into searchable Adobe portable document format (PDF) files. You simply load a stack of up to 10 documents into the top-loading ADF and press the silver ‘Scan’ button to produce searchable PDF files at speeds of up to 8ppm (pages per minute) for single-sided documents and 16ipm (images per minute) for double-sided documents.
The scanner can be powered from a USB connection (USB 2.0/USB 1.1) on any PC, allowing road warriors to scan paper documents, receipts, bills, invoices and business cards anywhere they go. If A/C power is unavailable, the ScanSnap S300 can be connected to a second actively powered USB port on a PC and provide colour batch scanning speeds of up to 4ppm (simplex) and 8ipm (duplex).
Some other key highlights of the scanner are that it reproduces both sides of a document in a single pass, and multi-page documents containing colour, black-and-white, text and graphic information on both sides are processed with just one touch of the Scan button. The scanner also has the capability to sense whether a page is blank and eliminate it from the scan, and automatically senses when images are misaligned (skewed) and corrects the alignment automatically before presenting the final image. It also automatically gauges page size and crops the edges accordingly (senses up to nine different paper sizes and can also be configured to support ‘custom’ paper sizes), and a document protection feature lets you password protect newly created PDF files.
Fujitsu’s ScanSnap Manager v4.2 utility provides a simple user interface that allows you to change settings for selecting applications, creating searchable PDF files, activating intelligent settings, choosing paper sizes, and modifying image compression output. The company also provides a utility (CardMinder v3.2) for converting business cards into editable information which you can then export to other contact managers such as Outlook, as well as software (Organizer v3.2) for viewing and controlling scanned content, including large thumbnails consisting of all the pages scanned within the batch.
Scan quality is very good for general business documents, but the ScanSnap S300 is certainly no match for a regular desktop scanner - especially at scanning colour photographs. It offers dual 600dpi optical resolution, and you have the choice of Normal (150dpi colour), Better (200dpi colour), Best (300dpi colour), and Excellent (600dpi colour).
Text quality is good, but it’s the fact that data is extractable and manageable that makes the ScanSnap S300 a great business asset. Whether you’re a business professional in need of capturing mission critical documents, or in need of an easy solution to digitise invoices at home, the ScanSnap S300 is up to the task. With the ability to digitise documents into PDF format almost instantly to protect critical business papers, you may wonder how you ever lived without it. [8]
